Maine Quilts 2020 » Volunteer Opportunities

Volunteer Opportunities

Won’t you donate two or more volunteer hours to Maine Quilts 2020? Volunteers are needed for a variety of duties during show hours. We also need volunteers to help with show set up on Tuesday, July 21 and Wednesday, July 22 and especially show take down on Saturday, July 25. All volunteers receive free admission to the show for the day they volunteer. Those who volunteer on Tuesday or Wednesday will have their names on a list for free one-day admission on Thursday, Friday or Saturday. Everyone who signs up by July 1 AND works every shift they signed up for will have their name entered in a special drawing for a brand-new Baby Lock Presto II sewing machine with a MSRP of $1299.00!! Thank you to Sanford Sewing Machines for donating the sewing machine. In addition, for each two hour shift you volunteer you will receive one ticket for the daily drawing for other prizes. Please sign up early. 

Specialty Needs: 

  • Teacher Transportation – on Tuesday or Wednesday meet one or two teachers at the Portland Jetport and drive them to Augusta; on Saturday take them to a South Portland hotel after the show. Need reliable vehicle with a large, empty trunk; ideally have a cell phone. 
  • Volunteer in the Judging Room – Tuesday 12-5 or Wednesday 7:30-12. Judging room tasks include stacking/holding/folding quilts and scribing for judges. Confidentiality agreement required. Contact Pam Nourse at for more information or to volunteer in the judging room. 

Set Up on Tuesday and Wednesday / Take Down Saturday 

Most of these jobs require being on your feet for the full shift. Hanging quilts often requires climbing a ladder. 

  • U-Haul / Storage Unit 
    • Driver: pick up 14’ U-Haul truck, drive to storage unit then to Augusta Civic Center on Tuesday; reverse on Saturday. No special license required. 
    • Load / Unload: load quilt frames, cross bars and other items from storage unit into truck on Tuesday and from truck into storage unit on Saturday. Some moderate lifting involved. 
  • Organize Quilts: sort quilts by division, category and number; place cross bars, hooks and loops in rows. 
  • Hang Quilts: Work in teams to hang quilts following layout diagram and chairperson’s instructions. Great opportunity to see the quilts up close and personal! 
  • Quilt Take Down: 25-30 people needed to take quilts down and then assist with quilt pick up. 
  • Show Take Down: collect materials from around building and pack up, load U-Haul and unload at storage unit. 

During the Quilt Show 

  • Admissions: collect admissions fee, make change, and check registration badges and tickets. Seated. 
  • MQ Merchandise Sales: Sell t-shirts, pins and other items. Seated/standing. 
  • Quilters’ Walk: Sell chances on raffle items. Standing. 
  • Raffle Quilt: sell chances on raffle quilt. Seated. 
  • Show Information: monitor that no food or drink is brought into auditorium, answer questions, hand out ballots and other forms and direct visitors to various locations. Seated. 
  • Vendor Assistant: Assist vendors with needs such as covering for a quick break, an item not working properly and opening doors for runs for additional merchandise. Standing. 
  • Volunteer Check In / Check Out: sign volunteers in and out. Seated. 
  • White Glove: answer questions about quilts, show backs of quilts, remind people not to touch quilts or use pens. Walking / standing entire shift. Main auditorium and Hancock Room. 
  • Workshop Registration: distribute packets and tote bags, assist people registering for classes and sell lecture tickets. Seated. 

Thank you for volunteering! 

You will receive confirmation emails in early July listing your volunteer date(s), time and activity. 

Questions? Contact Trudi Woolston at